You may already be familiar with ToDoist, an online time management app that can help you organize and increase your productivity. But did you know that there is a desktop version of ToDoist available for both Mac and Windows PC?
ToDoist Desktop App For Windows
Before installing the application on your desktop computer, you should know that this version has several pros and cons.
In this article, we’ll go over all the features you’ll find in the desktop version of ToDoist. Some of the issues you might encounter, and how to make the best use of this version.
Use ToDoist Desktop App
To get started, you can download and install ToDoist on your Mac or Windows PC from the ToDoist download page
On the first launch, if you don’t already have an account, you will need to create one. You can sign up with any email address or sign in to your Google, Facebook, or Apple account.
The first, home page that appears, looks deceivingly simple, but there are many useful features hidden underneath this home page.
The first thing you might notice is that the home page of the desktop app looks completely identical to the online version.
It not only looks the same but also works the same. The menu system on the left allows you to view tasks for today, upcoming tasks that are not due yet, and an area where you can create and organize all of your projects and tasks.
To create a new task, simply select the + symbol next to the Add new task field and enter a description for the task. When finished, press Enter or select Save.
This is the easiest way to create tasks. By default, tasks are assigned to your Inbox unless you assign it to a project. By default, they will also be checked in today, unless you schedule them.
If you want to get a little bit more advanced with scheduling tasks, there are many options hidden in the task creation window.
Create tasks in TheToDoist desktop app
If you want to set the actual date for the task, click the “Schedule” button under the task name. This allows you to use the standard calendar picker to select the date and time when you want the task to be completed.
You can also use the same type of natural language recognition that is available in the ToDoist web app. This means that in the field at the top you can enter something like “tomorrow at 16:00”. ToDoist will recognize what you mean and assign the correct date and time to your calendar.
If you select the checkbox icon, you can apply the priority to the task. It will then appear on your to-do list on the homepage with the corresponding priority color.
One of the most useful features you can use when creating tasks is planning them in detail by adding subtasks.
In previous versions of ToDoist, this was nothing more than a basic list of items without any additional details. In the latest version of both desktop and online applications, these subtasks have the same functionality as regular tasks, including scheduling, flags, and even advanced subtasks.
This means you can be sure that you don’t forget the little things in the big projects you are working on.
Unfortunately, there are two important features that you cannot use in the free version.
- Labels: Organize tasks further with individual labels. You can sort all tasks by tags.
- Reminders: Set the start date when you want to be reminded to start a task so that you have time to complete it before it is due.
It’s clear that a feature like shortcuts might only be in the premium version, but the lack of reminders in the free version is a major limitation. Especially since the free versions of most other apps, like Microsoft To Do, include reminders as a primary task function.
Features of ToDoist Desktop Home Page
When you start adding tasks, you will see the main tasks with an arrow that you can click to expand and see the sub-tasks.
Select Inbox on the left navigation bar to see all the unassigned tasks added. This is a good place to store tasks until you know exactly how you want to organize them.
Select Today to see the tasks to be completed today. This is where you will most likely spend most of your time during the day, solving your most urgent tasks.
Select “Upcoming” to see all upcoming tasks that are not due yet. You can click the down arrow next to the month to go further back or forward in the calendar to view tasks that are due much later.
Speaking of your Inbox, you can quickly add tasks there at any time by selecting the + icon in the upper right corner of the main ToDoist window.
The “Quick add task” window will open, where you can enter a description of the task, set a date and add a priority. When you select Add a Task, it goes straight to your Inbox so you can organize it into the appropriate project later.
ToDoist Desktop: Add and organize projects
One of the advantages ToDoist has over other business applications is the ease of organizing projects. Nothing has changed in the desktop version of ToDoist.
If you choose Add Project from the left navigation menu, you will see the Add Project window. Enter a name for the project, add a color that helps you at a glance, and select to add it to your favorites if you like.
Select Add to finish.
If you want to create a subproject, just right-click on the newly created project and select “Add Project” below.
The new project will be placed just below this, indented so that it can be said to be a sub-project below the main one.
In fact, you can use the same approach with tasks and subtasks (as an alternative method for adding subtasks). Just right-click on the task and select Add Task below.
When you’re ready to organize your tasks into projects, go to your inbox, right-click the task, and select Move to Project.
It’s a quick and easy way to quickly organize all the tasks you’ve sent to your Inbox.
Other notes about ToDoist Desktop
You will find that as you make updates to the ToDoist desktop app, these changes take effect almost immediately in the web version of the app.
The same is true for any other location where the ToDoist app is installed, such as on your mobile phone or in browser add-ons (all of which are available on the same download page).
One interesting thing we noticed while testing the ToDoist desktop app is that there are still small glitches.
For example, if you select the notification icon in the upper right corner of the page (the bell icon), you may notice that the dropdown menu remains locked in place. Clicking the notification icon again will not close it, and there is no close icon to close the dropdown.
Clicking anywhere else in the desktop app does not close the dropdown either. The only way to work around this issue is to close the PC app and reopen it.
You may notice that this sometimes happens with other drop-down menus, such as the Settings menu.
Since you may not need to use them often, this might only be a minor annoyance. But this is something the ToDoist guys should probably fix.
The ToDoist desktop app is useful if you don’t want to use browser windows to manage your time. Keep the app aside and keep track of your tasks while browsing the internet.
On the other hand, the desktop application seems to be secondary. It doesn’t appear to be as responsive as the web version, and finding bugs in what should be a production version of the software makes it difficult to understand that the ToDoist developers are good at serving their offline applications.
ToDoist Desktop App For Windows