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The Best Microsoft PowerPoint Keyboard Shortcuts

August 6, 2022 by feecalculator_x6rbod

The Best Microsoft PowerPoint Keyboard Shortcuts.

Microsoft Office PowerPoint is still widely used for creating graphic presentations in corporate and educational environments around the world. Millions of people use it daily. Although it’s pretty software, creating a presentation takes time. So why not speed things up and use Powerpoint keyboard shortcuts to improve your workflow?

The list of shortcuts presented here is only a small part of all available shortcuts. In this article, we will try to limit ourselves to the most commonly used PowerPoint keyboard shortcuts. Other shortcuts may be more task-specific and only useful in a few situations, so we won’t worry about them.

Keep in mind that these keyboard shortcuts will work in all versions of PowerPoint. You don’t need to install the latest version to use them.

However, be sure to check out our articles on the best Microsoft Word keyboard shortcuts and the best Microsoft Excel keyboard shortcuts to become a power user of Microsoft Office.

1. General PowerPoint Keyboard Shortcuts

These PowerPoint keyboard shortcuts will help you navigate the ribbon, open and close presentations, or switch between multiple presentations. You may already be familiar with some of these as they are similar to the shortcuts used in other applications or web browsers.

Ctrl+N Create a new presentation. Ctrl+O Open an existing presentation Ctrl+S Saves the currently open presentation Alt + F2 or F12 Opens the Save As dialog Ctrl+Q Save and close the presentation Ctrl+W or Ctrl +F4 Close the currently active presentation F1 Opens the help panel F7 Check spelling F10 or Alt Toggles key hints on and off Ctrl+F1 Expand or collapse the ribbon Ctrl+F2 Enter preview mode Ctrl+Tab Switch between multiple open presentations Ctrl+Z Undo last action Ctrl+Y Redo last action Ctrl+F Open search dialog Alt+G Go to Design tab Alt+A Go to the Animation tab Alt+K Go to the Transition tab td> Alt+S Go to the Slideshow tab Alt+F Go to the File menu Alt+H Go to Home tab Alt+N Open Insert tab Alt+W Go to View tab Alt+R Open the Overview tab Alt+X Go to the Add-ons tab.

2. Selecting and Navigating through PowerPoint Presentation

This group of keyboard shortcuts will help you quickly navigate your entire presentation and select text, boxes, slides, or just certain objects on your slides. Instead of using the mouse, select keyboard shortcuts, this will save you a lot of time.

Home Go to the beginning of a line in a text box or to the first slide in a presentation End Go to the end of a line in a text box or to the last slide in a presentation Page Up Go to previous slide Page Down Go to next slide Page Down td> Ctrl+Up Arrow Move presentation slide up Ctrl+Down arrow Move presentation slide down Ctrl+Shift+ Up arrow Move slide to start of presentation Ctrl+Shift+Down arrow Move slide to end of presentation Ctrl+A Select all slides in a presentation (in slide sorter mode), all text in text boxes, or all objects on a slide Tab Go to or select the next object on a slide Shift+Tab Go to or select the previous item on the slide Alt+ Q Go to Say what you want to do

3. Formatting and Editing the PowerPoint Presentation

After you’ve finished creating your presentation, you can focus on making it look good. Format your PowerPoint presentation or quickly edit it with these keyboard shortcuts. Also, remember that you can always start with a professional PowerPoint template to save even more time.

Ctrl+C Copy selected text, objects on a slide, or slides in a presentation Ctrl+X Cut selected text, objects on a slide, or slides in a presentation Ctrl+V Paste previously copied or cut text, objects or slides Delete Delete previously selected text, object or slide Ctrl+Backspace Delete word on the left Ctrl+Delete Delete word on the right Ctrl+B Make selected text bold .

1-Click again to remove bold Ctrl+I Italicize selected text.

-Click again to remove italics Ctrl+U Underline selected text.

3-Click again to remove the underline Ctrl+E Align selected text to center Ctrl+L Align selected text to left td>Ctrl+R Align the selected text to the right Ctrl+J Justify the selected text Ctrl +T Open font dialog for selected text object Ctrl+G Group elements together Ctrl+Shift+G Ungroup elements .

Ctrl+K (for selected text or object) Insert hyperlink Ctrl+M Insert new slide

Ctrl +D Duplicate selected object or slide Ctrl+Shift+Right Arrow Increase font size Ctrl+ Shift+Left Arrow Decrease font size Alt+W then Q Zoom slides Ctrl++ Make selected text superscript Ctrl+= Make selected text inline Hold Alt + N then P Insert Image Hold Alt+H then S then H Insert Shape Hold Alt+H then L Select a layout for the slide

4. Delivering Your Presentation

Once you’re satisfied with how your PowerPoint presentation turned out, it’s time to show it to your colleagues, boss, or teacher. These keyboard shortcuts will help you look professional.

F5 Start presentation from beginning Shift+F5 Start presentation from current slide Alt+F5 Start presentation in presenter view Right arrow (or Enter) Go to next slide or animation Left arrow Go to previous slide or animation HomeRestart presentation from first slide End Fast to last slide S Start or stop playback automatic presentation Slide number+enter Go to a specific slide Ctrl+S Open all Slides Dialog Box Esc Exit presentation B or W To pause the presentation and go to a blank (black or white) screen Ctrl+L .Turn the cursor to a laser dot Ctrl+P Live drawing on the presentation with a pen E Erase everything drawn with a pen Ctrl+H Hide navigation items

Use Keyboard Shortcuts

Keep in mind that the above PowerPoint keyboard shortcuts are mainly for Windows computers. However, most of them are similar to the Mac as well. While on Windows you need to press Ctrl for most shortcuts, on a Mac you’ll press the Cmd (Command) key instead.

PowerPoint keyboard shortcuts are essential to make your workflow more efficient, and you should learn at least the basic ones. However, over time, you will remember the ones you use most often.

If you find it useful, you can even print out this list of Powerpoint keyboard shortcuts and keep it handy near your workstation. So you can take a look and use the appropriate shortcut at any time.

The Best Microsoft PowerPoint Keyboard Shortcuts

Where are Windows taskbar shortcuts?

June 24, 2022 by feecalculator_x6rbod

Where are Windows taskbar shortcuts?.

The taskbar in Windows 10 and 11 is always visible, giving you quick access to anything you add to it. But how do you create shortcuts on the Windows taskbar?

Read : Top 40 Microsoft Excel Keyboard Shortcuts

If you have important programs, folders, files, and websites that you want to access at any time, you must create a link to them in the taskbar. Programs and websites are easier to add, but files and folders are a little more difficult.

Check out the following tutorial to learn how to create shortcuts on the Windows 10 taskbar and Windows 11 taskbar.

Pin Shortcut to Taskbar via Start Menu

If you want to create a program shortcut on the taskbar on your computer, the quickest way is to pin it via the Start menu.

To do this, simply open the start menu and search for the application. On Windows 11, you may have to check the All Apps list if it’s not among the pinned Start items. Then right-click and select “More” > “Pin to taskbar” from the context menu.

The shortcut should immediately appear on the taskbar. Repeat these steps for any other programs you want to add.

Pin Running Programs to Taskbar

Another way to create a shortcut to a program is to pin it to the taskbar while it is running. Just right-click the toolbar icon and select Pin to taskbar and it will stay there even after you close the app.

Pin Desktop Shortcuts to Taskbar

If the program shortcut is already on the desktop, Windows allows you to add it to the taskbar in a couple of clicks. To do this, right-click the item and select Pin to taskbar.

Pin Programs to Taskbar via Applications Folder

Windows 10 and 11 have a dedicated Applications folder that lists all apps from the Microsoft Store and non-Microsoft Store on your computer. The folder also lists applications that you won’t normally find on the Start menu, such as the Control Panel and the Command Line Console.

1. Use the keyboard shortcut Windows + R to open the Run window.

2. Type shell:AppsFolder and click OK.

3. Right-click the application you want to pin to the taskbar and select Pin to taskbar.

Pin Apps to Taskbar via File Explorer

It is also possible to create taskbar shortcuts through File Explorer for a traditional desktop program after finding its main executable (.exe) file. It’s usually faster to pin apps from the Start menu, but sometimes you’ll run into an app that isn’t there.

Track the installation folder of the program. Windows installs applications in the Program Files and Program Files (x86) directories by default, so check those directories first.

Locate the executable file that launches the program when you double-click it.Right-click the file and select Pin to taskbar. In Windows 11, you must first select Show advanced options.

You can also visit the hidden WindowsApps folder and create shortcuts for Microsoft Store apps in the same way. However, we recommend that you avoid this as it is difficult to distinguish between folders and files in a directory.

Pin Folders and Files to Taskbar

Unlike programs, Windows 10 and 11 don’t let you pin files and folders to the taskbar, unless you do a tiny “hack” on every item you want to add. You have several ways to do this.

Use the shortcut wizard.

Right-click an empty area and choose New > Shortcut.

Copy and paste the file or folder path, or add it using the Browse button.

Add the word “explorer” (without quotes) to the beginning of the file or folder path. Be sure to keep one spacing between them.

Assign a name and click Done.

Right-click the file or folder shortcut and select Pin to taskbar.

Create and edit label

Open File Explorer and navigate to the location of the file or folder.Alt-drag the item to the desktop to create a shortcut.

Right-click the shortcut and select Properties.

Tip: You can also drag and drop files using the right mouse button. When you drop a file at the destination, Windows opens a pop-up menu asking if you want to move, copy, or create a shortcut.

Click the Shortcut tab.Add the word “explorer” (without quotes) before the file or folder path in the Target field. Be sure to keep one spacing between them.

Choose Apply > OK to save your changes.Right-click the shortcut and select Pin to Taskbar.

Note. Pinned folders on the taskbar will display a generic File Explorer icon. To change this, open the Shortcut Properties dialog box and use the Change Icon button on the Shortcuts tab. Learn more about customizing icons in Windows 10 and 11.

Pin Websites to Taskbar

If you’re using Microsoft Edge, you can use the built-in option to add websites to your taskbar. If you are using another browser such as Google Chrome or Mozilla Firefox, you must rely on a workaround similar to adding files and folders.

Microsoft Edge

Load a website or app in Edge.Open the Edge menu (select the three dots in the right corner of the browser toolbar).

Select More tools > Pin to taskbar.

Other browsers

Open the shortcut wizard.Copy and paste the website URL from your web browser.

Add the word “explorer” (without quotes) to the beginning of the URL, leaving one space between them.

Assign a name and click Done.

Right-click the website shortcut and select Pin to taskbar.

Pin Websites as Apps to Taskbar

If you’re using Google Chrome or Microsoft Edge, you can “install” websites as Progressive Web Apps (or PWAs) and then add them to your taskbar without any changes. PWAs also contain website icons, making them easy to distinguish.

Google Chrome

Load the website in Chrome.Open the Chrome menu and choose More Tools > Create Shortcut.

Check the box next to Open as window and select New.

Right-click the item and select Pin to taskbar.

Microsoft Edge

Load a website in Edge.Open the Edge menu and select Applications > Install this site as an app.

Select Install to confirm.

Check the box next to Pin to taskbar and select Allow.

Instant Access to Apps, Files, and Websites

Now that you know how to add your favorite apps, files, and websites to the Windows taskbar, don’t forget to reorder them by dragging and dropping them. You can also unpin icons on the taskbar by right-clicking the icon and selecting Unpin from taskbar. Besides shortcuts, you can also customize the taskbar in Windows 10 and 11 and more.

Where are Windows taskbar shortcuts?

Adding Shortcuts to the Windows

June 22, 2022 by feecalculator_x6rbod

Adding Shortcuts to the Windows.

Want to open apps, files, folders and websites faster? Try creating shortcuts on your desktop. This guide shows you how to do it on a Windows 10 or 11 PC.

Read :Best Chromebook Keyboard Shortcuts 2022

Although Microsoft has paid less attention to desktop shortcuts in Windows 10 and 11, you can still use them to access your favorite apps, files, and websites more quickly. There are several ways to add shortcuts to the Windows desktop, and we will cover them all.

Add App Shortcuts via the Start Menu

If you want to create a shortcut on your desktop for a Microsoft Store app — Photos, Calendar, etc. — or a traditional program on your PC, the quickest way is to drag it from the app list to the Start menu onto your desktop .

Open the Start menu and select All Apps to open the list of apps.

Find the program you want to add.Drag the program to the desktop and release it when the cursor changes to Link.

On Windows 10, you can also drag pinned apps from the Start menu to your desktop as shortcuts.

Add App Shortcuts via the Applications Folder

The Applications folder in Windows 10 and 11 is a special directory that contains a complete list of all Microsoft Store and non-Store apps on your computer. It offers an alternative way to create desktop shortcuts for programs on your computer and lists items you would not normally find in the Start Menu, such as the Control Panel.

Press the Windows key + R to open the Run window. Then type shell:AppsFolder and press Enter. The Applications folder will appear in the Explorer window.

Find the program you want to add to your desktop. Then right-click and select Create Shortcut.

Select “Yes” in the “Windows cannot create a shortcut here” popup. The shortcut should immediately appear on your desktop.

Alternatively, you can access the Applications folder in Windows through the command line console. Type cmd in the start menu, select open and run the explorer shell command: AppsFolder.

Add Traditional System Shortcuts

Windows 10 and 11 only show the Recycle Bin on the desktop by default. But you can put whatever you want there, including traditional system shortcuts like This PC, your user account folder, network devices folder, and Control Panel via the Desktop Icon Options dialog.

Right-click the Start button and select Settings.

Select the Personalization category.

Select topics.

Scroll down and select Desktop Icon Settings.

Check the boxes next to the shortcuts you want: Computer, User Files, Network, Recycle Bin, and Control Panel.

Choose Apply > OK.

Create Program, File, and Folder Shortcuts via File Explorer

Another way to create application shortcuts includes File Explorer. You can also use it to create shortcuts to files and folders.

Creating program shortcuts

Open File Explorer and navigate to the program’s installation directory. The default installation location for traditional desktop applications (such as Microsoft Office) is Program Files and Program Files (x86) on the system partition. To find the Microsoft Store app, you need to visit the hidden WindowsApps folder.

Locate the main executable (EXE). This is an application type file (you can identify it by setting View to Details), usually containing the name and icon of the program. If you want to be sure, double click the file. If the program runs, you have identified the correct file.

Advice. If you’re having trouble finding the non-Store app’s executable, right-click the program in the Start menu and select More > Open file location. This should take you to the shortcuts folder for the start menu. Right-click the program again and select “Open file location” to open the application directory with the main EXE file highlighted.

Drag the executable to the desktop and release it when the cursor changes to Create Link on Desktop.

Or, right-click the application file and choose Send To > Desktop (Shortcut) from the context menu. You can also press and hold the right mouse button (not the left mouse button), drag the item to the desktop, and select Create Shortcuts Here.

Create Shortcuts to Files and Folders

Open File Explorer and locate the file (such as Excel or Word) or folder.Alt-drag the item to the desktop. Release when the cursor changes to Create Link on Desktop.

As with application shortcuts, you can also right-click a file or folder and choose Send To > Desktop (Shortcut) or simply drag it to the desktop by right-clicking and select the Create Shortcuts option here”.

Drag and Drop URLs to Create Website Shortcuts

If you want to create a shortcut to a website or web page, you can quickly do so by dragging the URL to your desktop.

Load a website or web page in a browser tab.Click anywhere in the address bar to highlight the URL.Drag the URL to your desktop.

The above steps work on Google Chrome, Microsoft Edge, Mozilla Firefox, and any other web browser you use on Windows 10 and 11.

Create Progressive Web App Shortcuts

If you’re using a Chromium-based browser like Chrome or Edge, you can create Progressive Web Apps (PWAs) for websites that display on the desktop. PWAs contain website icons, making them easier to distinguish from regular website shortcuts.

To install a site as an app in Chrome:

Visit the home page of the website.Open the Chrome menu and select More Tools > Create Shortcut.

Check the box next to Open as window and select New.

If you’re using Edge, simply open the Edge menu and choose Apps > Install this site as an app.

Use the New Shortcut Wizard

The Shortcut Wizard is a slow but reliable tool for creating application shortcuts on the desktop. You can also add shortcuts to programs, files, folders, and websites.

Right-click an empty area on your desktop and choose New > Shortcut.

Enter the path to the program’s executable file, file, or folder, or add it using the Browse button. If you want to create a shortcut to a website, paste the URL instead.

Click Next.Rename or give a new name to the shortcut.

Click Done.

What’s Next?

Now that you know how to create desktop shortcuts on a Windows 10 or 11 PC, what’s next?

Shortcuts won’t do you any good if you don’t know how to get to your desktop faster. If you have too many shortcuts, you might want to change the spacing between app icons.Try customizing your desktop by changing the default icons for shortcuts.

Adding Shortcuts to the Windows

Top 40 Microsoft Excel Keyboard Shortcuts

June 22, 2022 by feecalculator_x6rbod

Top 40 Microsoft Excel Keyboard Shortcuts.

Microsoft Excel is a versatile software designed to help anyone who deals with spreadsheets and data professionally or in everyday life. It allows you to organize and store your data and perform complex mathematical calculations using formulas and functions. What’s even cooler is that Excel can also help you visualize your data and projects with pie charts, Gantt charts, flow charts, and just about every type of chart you can imagine.

Read :The best keyboard shortcuts required for Microsoft Word for better progress

Microsoft Excel was originally designed for data entry, but the software has since expanded to accommodate everything from accounting, task management, and financial modeling to event programming. This means that it is not the easiest software to use. To work effectively in Excel, you need to use keyboard shortcuts, and that’s what we’ll be focusing on in this article.

Why Do You Need Keyboard Shortcuts?

Even if you know what Microsoft Excel is and have used it extensively in the past, you might still be surprised by all the features and shortcuts you can use to get things done quickly and efficiently. Excel has hundreds of keyboard shortcuts and shortcuts, but don’t worry, you don’t have to memorize them all.

You will use some Excel keyboard shortcuts more than others. So, let’s focus on the most important ones that you will need on a daily basis.

Commonly Used Excel Shortcuts

You are probably familiar with some keyboard shortcuts as they are commonly used in most Windows 10/11 and Microsoft Office applications. However, here is a helpful table with the most commonly used Excel keyboard shortcuts that you need to start using to quickly improve your spreadsheet prowess.

Ctrl+ASelect AllCtrl+CCopyCtrl+VPaste

Ctrl+XCutCtrl+ZUndoCtrl+YRedoCtrl+BBoldCtrl+IItalicizeCtrl+UUnderline Alt +HGo to Home tabDelete (or DEL)Delete content in cellCtrl+OOpen workbook Ctrl+WClose workbookAlt+H+HSelect cell fill color

These shortcuts are handy, and you should get used to using them not only in Excel, but also in Microsoft Word, Internet browsers, or any other application that you often use for work or play.

Pivot Table Shortcuts in Excel

The pivot table is a powerful tool in Excel. It can sum selected rows and columns of a spreadsheet, or even reorganize them. Pivot tables are handy if you have long rows of data that need to be summarized, and they also allow you to compare your data. If you find yourself using a lot of PivotTables, start using the keyboard shortcuts below regularly.

Right-click to access the context menu for the selected row, column, or cell.

Ctrl +DDelete tableCtrl+MMove tableCtrl+RRename table

Alt+Shift+Right ArrowGroup selected PivotTable itemsAlt+Shift+Left ArrowUngroup selected PivotTable items.

Now that you know the basic keyboard shortcuts, let’s focus on other Excel keyboard shortcuts that will increase your productivity and speed.

Shortcuts for Navigating in Excel

Navigate Excel and switch between worksheet tabs faster using the following keyboard shortcuts.

Ctrl+Page UpPress this command combination to switch worksheet tabs to the right.Ctrl+ Page DownThis command will switch the worksheet tabs to the left.Ctrl+BackspaceThis keyboard shortcut will show you which cell is active. F11 The F11 key will create a new diagram. This is a great shortcut that will allow you to skip all Excel toolbar navigation.Ctrl+FPress this keyboard shortcut to quickly access the search function.

Ctrl+QQuick access to the help function in Excel.Ctrl+arrow keyGo to the last filled cell in the direction of the arrow key. For example, Ctrl+Right Arrow will move you to the last cell on the right, and Ctrl+Down Arrow will select the last cell below. Ctrl+F12This command quickly opens the Open File dialog box and allows you to access another book.Ctrl+F1This key combination toggles the display of feeds.

Shortcuts for Selecting Items in Excel

Save time by selecting columns and rows faster by using the following keyboard shortcuts instead of clumsy mouse movements.

Ctrl+SpacePress Ctrl+Space to select an entire column. You no longer need to use the heading and navigate with the mouse.Shift+SpacePress Shift+Space to select the entire line.Ctrl+ 0This simple shortcut will hide all selected columns.

Shortcuts for Functions and Formulas in Excel

Excel mainly consists of formulas and functions. Stop typing them variable by variable and boost your productivity with the keyboard shortcuts below.

Ctrl+’Switch between showing all formulas on the worksheet. Alternatively, you can click a cell to display the formula in the formula bar.Ctrl+Alt+F9Use this keyboard shortcut when you need to calculate all the formulas in all your active workbooks. Ctrl+Shift+$To automatically convert a cell to currency, select it and press Ctrl+Shift+$. It can also work with multiple cells while they are selected.Ctrl+Shift+%This keyboard shortcut applies a percentage format to the selected cell.Alt+ =This label will automatically insert the SUM() function. This is arguably the most used formula in Excel and needs to have a shortcut.

The Sum() function automatically sums data across multiple columns and rows. Just be sure to select one extra column on the right and one extra row at the bottom. Excel will use them to display the summary data.Alt+H+O+IThis keyboard shortcut is a combination of keystrokes that executes a function in sequence. First, press Alt + H to select the Home tab, then press O while holding the Alt key to select the formatting menu. Finally, press I to automatically fit the column width.

Remember to hold your finger on the Alt key as you press each letter.Ctrl+[This keyboard shortcut allows you to see which cells are referenced by other cells. This is especially useful if you are working with complex formulas.Ctrl+Shift+JUse this keyboard shortcut to see a list of all the constants in your worksheet. Alt+MOpen the formulas tab.Shift+F3Press Shift+F3 to open the insert function window to insert a function.

Time and Date Shortcuts in Excel

Instantly log various actions using the time and date keyboard shortcuts below.

Ctrl+Shift+#This keyboard shortcut will allow you to change the date [email protected]

Pressing a combination of these keys will allow you to quickly access the style of the time of day. From here, you can go ahead and add it to the selected cell. Ctrl+;Would you like to add the current date to your Excel spreadsheet? Just click this shortcut to quickly add it.Ctrl+Shift+;This function will place the exact current time in the selected cell.

Editing Shortcuts in Excel

Editing cells, rows, columns, and comments can be very time consuming. Increase speed with the following keyboard shortcuts.

Ctrl+1Open the cell formatting dialog box. This shortcut will allow you to make changes to the appearance of a cell.Ctrl+KIf you select a cell or data entered in a cell and use this shortcut, a hyperlink box will open. Copy and paste the hyperlink into the box (using the copy/paste keyboard shortcuts for extra practice).F2This should be one of the most used Excel keyboard shortcuts as it will allow you to edit the cell . Use it to quickly make changes.F4The F4 key will repeat your last action. Whether it’s a formula or editing, this key will copy the action and save you a lot of time.Ctrl+Plus (+)Quickly insert new rows and columns with the Ctrl key shortcut. Ctrl+minus (-)Press Ctrl+- to delete a row or column.Shift+F2Insert a comment or edit an existing comment in the selected cell.

Formatting Shortcuts in Excel

Formatting Excel data makes it readable and presentable. But that doesn’t mean you have to waste time, so start using the keyboard shortcuts below.

Ctrl+Shift+&This Excel keyboard shortcut quickly applies borders to the selected cell. This is very useful if you want your spreadsheet to be neatly organized and look attractive.Ctrl+Shift+_To quickly remove borders, select the desired cells and press this keyboard shortcut. . Ctrl+Shift+~This keyboard shortcut will give the selected cell or group of cells a general format.

Keep in mind that the general format is the default format, meaning you get the numbers you enter and nothing else.Ctrl+Shift+^This command applies exponential format to the cell you select. Ctrl+Shift+!This keyboard shortcut applies the comma formatting style to the selected cell. For example, when a number in a cell is over 1000, this command will display it with a comma as 1000. Use this shortcut to visualize numbers.

Whether you’re a spreadsheet wizard or a one time blue moon user of Excel, knowing a few shortcuts will make your job a lot easier and take less time. Share your favorite Excel keyboard shortcuts and keyboard shortcuts in the comments below!

Top 40 Microsoft Excel Keyboard Shortcuts

The best keyboard shortcuts required for Microsoft Word for better progress

June 17, 2022 by feecalculator_x6rbod

The best keyboard shortcuts required for Microsoft Word for better progress.

If you frequently create or edit Word documents, take the time to learn a few MS Word keyboard shortcuts. We’ll take a look at some of the best below. As a bonus, many of these keyboard shortcuts work in other Microsoft Office applications such as Excel and PowerPoint.

Read : Best Handy Google Calendar Keyboard Shortcuts 2022

This keyboard shortcut guide is mainly for Windows users, but we’ve included a few keyboard shortcuts for macOS. If you’re using keyboard shortcuts on a macOS computer, you’ll notice that many of these keyboard shortcuts also work on iPhones and iPads with an external keyboard.

Android users using an external keyboard will find that many of these keyboard shortcuts will work, and most of these keyboard shortcuts also work in Word for the web.

Bonus Tip: Hovering over a tool in the menu bar displays a drop-down list with keyboard shortcut information for that option.

1-26. Learn the Alphabet: Ctrl/Command + A to Z

First, let’s run through the alphabet of Ctrl/Command + keyboard shortcuts. Windows users should use the Ctrl key. Apple users using Word for Mac or iOS should use the Command key.

Ctrl + A: Select all.Ctrl + B: Make bold.Ctrl + C: Copy to clipboard .Ctrl + D: Change character formatting. We use this to access effect options such as Strikethrough, Double Strikethrough, Superscript, and Subscript. It’s also useful for replacing lowercase letters with uppercase or small caps. You can also use it to change the font, font style, and size of the selected text.

1 – Ctrl + E:

2 – Center Align.

3 – Ctrl + F: Find.

4 – Ctrl + G: Jump.

5 – Ctrl + H:

Replace. These three keyboard shortcuts work well together and are especially useful when working with long documents. The “Find” keyboard shortcut may bring up the navigation bar instead of the dialog box shown below. There are several options in the dialog box that are not in the navigation bar.

You can always use the keyboard shortcuts

Ctrl+G or

Ctrl+H to open the Find and Replace dialog box. Each function (find/replace/jump) is a separate tab in the window.

Ctrl + I: Italic.Ctrl + J: Justify.Ctrl + K: Insert a hyperlink. It’s not just for links to web pages and email addresses. You can link to a different location in the same document, or to an entire document. You can even use it to create and link to a new blank file, and Word will let you edit the new document later or right away.

Ctrl + L: Left alignment.Ctrl + M: Paragraph indent.Ctrl + N: New document.Ctrl + O: Open document.Ctrl + P: seal. Ctrl + Q: Remove paragraph formatting. Imagine that you have formatted a paragraph using any of the tools below. No matter how long ago you applied the formatting, if you place the cursor in this paragraph and press Ctrl + Q, the paragraph formatting will be removed.

Ctrl + R: Align right.Ctrl + S: Save.Ctrl + T: Create a hanging indent (tab).Ctrl + U: Underline.Ctrl + V: Paste.Ctrl + W: Close document.Ctrl + X: Cut.Ctrl + Y: Redo previously undone action.Ctrl + Z: Undo action.

If you memorize these 26 keyboard shortcuts, you will find that using Microsoft Word becomes much easier and faster. However, to become an advanced user, check out other lesser-known Microsoft Word keyboard shortcuts.

27. Ctrl/Command + [ (Left Bracket) and Ctrl/Command + ] (Right Bracket): Increase & Decrease Font Size

These two key combinations allow you to quickly decrease or increase the font size by one point. Ctrl + [ decreases the font size of the selected text, and Ctrl + ] increases the size.

28. Ctrl/Command + Enter to Insert a Page Break

To quickly add a page break, press Ctrl + Enter.

28. Use Alt for Ribbon Keyboard Shortcuts

This set of shortcuts is for Windows users only. Pressing the Alt key by itself will display KeyTips, which are shortcuts to various tools on the ribbon. Pressing Alt will show you shortcuts to the various tabs on the ribbon. You can then Alt-combine with a ribbon tab shortcut to jump to a specific tab on the ribbon.

Press the Esc key at any time to exit selection mode, and use the keyboard shortcut Ctrl + Spacebar to close the taskbar.

For example, press the Alt key to display KeyTips for tabs on the ribbon. Then combine Alt with a shortcut for a specific tab. Pressing Alt + N will take you to the Insert tab. From there, you’ll see key tips for the options on the Insert tab. Simply enter the letter(s) of the desired tool or setting.

Here is another example. You can zoom in on a document without ever taking your hands off the keyboard. Once you learn it, you will use it constantly. Press the Alt key. Then press W and then Q. Then use the Tab key to navigate the Scale dialog box to select the value you want. Press Enter to select the OK button.

29. Navigate the Document with Ctrl Key Shortcuts

You probably already use the End, Home, Page Up, and Page Down keys to move around in your document. End will move the cursor to the end of the line it is on. Home moves the cursor to the beginning of this line. Page up and Page down scroll the document up or down. Use keyboard shortcuts with the Ctrl key to fine-tune document navigation.

Ctrl+End moves the cursor to the end of the document. Command + End on Mac and Command + Fn + Right Arrow on MacBook.Ctrl + Home moves the cursor to the beginning of the document. Command + Home on Mac and Command + Fn + Left Arrow on MacBook. Ctrl + Page up will move the cursor to the beginning of the previous page. Command + Page up on a Mac and Command + Fn + up arrow on a MacBook. Ctrl + Page down will move the cursor to the beginning of the next page. Command + Page down on a Mac and Command + Fn + down arrow on a MacBook.Ctrl + left arrow key will move the cursor one word to the left. Option + left arrow key on Mac.Ctrl + right arrow key will move the cursor one word to the right. Option + Right Arrow on Mac.Ctrl + Up Arrow Moves the cursor up one paragraph. Command + up arrow on Mac.Ctrl + down arrow moves the cursor one paragraph down. Command + Down Arrow on Mac.

30. Use Ctrl to Select Graphics and Text

The Ctrl key is also useful for selecting text and graphics. Use it in combination with Shift and arrow keys to select.

Ctrl + Shift + Left arrow key will highlight the word to the left of the cursor. Shift + Option + Left Arrow on Mac.Ctrl + Shift + Right Arrow will select the word to the right of the cursor. Shift + Option + Right Arrow on Mac.Ctrl + Shift + Up Arrow key lets you select where the cursor is before the start of a paragraph. Command + Shift + Up Arrow on Mac.Ctrl + Shift + Down Arrow key selects where the cursor is until the end of the paragraph. Command + Shift + Down Arrow on Mac.