15 PowerPoint Tips & Tricks To Improve Your Presentations.best powerpoint tips to improve your presentations.
It will be much easier to create a PowerPoint presentation if you know a few tips and tricks. We showed you how to resize slides, insert a PDF, add music, and how to make PowerPoint more attractive.
Also Read : how to add music to powerpoint presentation
Whether you are a newbie to PowerPoint presentation creation or a pro, you can improve them even more by introducing new PowerPoint design ideas.
1. How to Lock an Image in PowerPoint
Locking an image in a PowerPoint presentation will prevent distortion or scaling of the aspect ratio or aspect ratio of the image.
To lock an image in PowerPoint, follow these steps:
Right-click the image and select Size and Position. & Nbsp;
Select the Lock Aspect Ratio check box.
You can also lock an image or object so that it cannot be resized or moved across the slide. This feature may not be available in most desktop versions of PowerPoint. You may be able to right-click an image, shape, or object and select Lock.
If you don’t see this option, one possible solution is to place objects on the master slide. To learn how to do this, read How to Edit Master Slides in PowerPoint.
2. Loop a Slideshow in PowerPoint
If you plan to run PowerPoint slideshows continuously, you can set the slideshow to loop instead of manually restarting it.
Open the PowerPoint you want to loop. Select the Slideshow tab and click the Customize Slideshow button.
Select the Repeat Continuously until Esc key appears check box.
You will need to press the Esc key to end the looped PowerPoint presentation. Clicking on the last slide in your deck or pressing the right arrow key on your keyboard will restart the slideshow.
3. How to Reduce the Size of a PowerPoint
PowerPoint files can get large if you’ve inserted high-resolution images or media files. We have some tips and tricks to help you reduce your PowerPoint file size. Embed only the font characters used in the presentation by choosing File & gt; Options & gt; Save to the menu on the left. & Nbsp;
If you chose to embed the fonts in the file, select the Embed Only Symbols Used In Presentation option.
Delete image editing data. When you edit an image in PowerPoint, it retains the original image and your edited version. To prevent this: & nbsp; Select file & gt; Options & gt; Additionally. & Nbsp; In the Image Size and Quality section, select the Revert Editing Data check box. & Nbsp; To further reduce the size of PowerPoint, clear the Do not compress images in file check box and select a lower default resolution for images. & nbsp;
To further compress images, select an image in the slideshow. & Nbsp; On the Image Format tab, click the Compress Images button. You can choose whether to apply the compression settings to all images or just the one you select. & Nbsp; Select the Remove cropped areas of images check box and select Use default resolution. Click OK.
By reducing the size of your PowerPoint file, you can make it easier to store and send via email.
4. How to Add and Print PowerPoint Notes
Add presenter notes so that the presenter remembers what to say during your presentation by clicking the Notes button at the bottom of PowerPoint. Enter a script or some notes as reminders.
To print your presentation with notes, select Notes Pages from the Options section of the Print dialog box.
5. How to Edit PowerPoint Backgrounds
To add, remove, or edit background graphics on slides using the PowerPoint desktop application, you need to choose Slide Master from the View menu. Then on the left, select the slide master or one of the layouts that appears below it: right-click and select Format Background. Select the Hide background graphics check box. & Nbsp;
If you are using PowerPoint in a browser, you may have noticed that there is no slide master. When you use the online version, you can directly add, remove or edit any graphics that appear on the slide.
6. How to Link to Another Slide in the Presentation
Linking to another slide in the same presentation can be helpful if you expect to skip part of the presentation due to time constraints or return to a previous slide. It’s as easy as adding a hyperlink.
Select the text, image, or shape that you want to use as a link. Select Paste & gt; Link or right-click and select Hyperlink. In the Insert Hyperlink dialog box, under Link To, select Place In This Document.
Select the slide you want to link to and click OK.
7. Stay Consistent by Using the Format Painter
Consistency is the hallmark of a well-designed PowerPoint presentation. For example, slide titles should have the same color, font, and font size throughout the deck. Using the Format Drawing Tool allows you to quickly and easily standardize all headings and item labels in your presentation.
Select the content with the desired formatting. On the Home tab, select Format Painter. & Nbsp; Then select something else and the formatting of the first item will be applied automatically.
Simple. To apply formatting to multiple elements, double-click the Format Painter and repeat step # 3 above until you have applied the formatting to all the elements you want. Press the Esc key to stop using the Format Painter.
8. Look Smart with SmartArt
PowerPoint’s built-in SmartArt feature helps you take your presentations to the next level. With SmartArt, you can transform plain boring text into eye-catching graphics.
Select the text you want to convert to a picture. From the Home tab, select Convert to SmartArt.
Choose the option you like best. Hovering over the various options will show you what your text looks like when converted to that SmartArt option. If you need a SmartArt option that allows you to add images, select More SmartArt Graphics. & Nbsp; From the menu on the left, select Image.
Choose the option you like best. Click OK. To add a picture, select the picture icon in your SmartArt element and choose whether to insert the picture from a file on your computer or from an online source such as Bing.
The SmartArt Gallery has a variety of options to choose from. One of them is sure to make your slide more interesting.
9. Align Your Objects
You used the Format Painter to ensure consistent formatting throughout your presentation. While you are doing this, make sure all of your objects are perfectly aligned using the Align tool in PowerPoint.
Select the objects you want to align by holding down the Shift key as you select each object. On the Format tab, select Align. Choose how to align the selected object.
To distribute three or more objects evenly, select the objects, then select Align and either Distribute Horizontally or Vertically. & Nbsp;
The deliberate alignment of objects on slides is essential to create a professional presentation.
10. How to Use Picture Layout
When you’re working on a slide with one or more images, try using PowerPoint’s built-in Image Layout tool. This is SmartArt for images.
Select all the images on the slide (hold down the Shift key to select multiple images). From the Picture Tools menu, select Format & gt; Image layout. & Nbsp;
Hover over the options to find your favorite image layout and select it.
If you decide you don’t want to use an image layout, you can convert the images back to shapes by choosing Design & gt; Convert & gt; Convert to forms.
11. Be Sparing with the Slide Transitions
Once you find that you can add animation between slides, you might be tempted to try them all. However, you should remember the main rule of PowerPoint presentations: less is more. If you absolutely need to use a transition, stick with simple ones like Cut and Fade.
Select a slide. On the Transitions tab, select a transition.
Select Effect Options, if available, to select additional settings for the transition.
Select Preview to see the transition in action.
12. Use Animations Wisely
When smoothing transitions between slides, make sure you use animation wisely. Animating text or objects on a slide can enhance your presentation, but too much animation can be distracting. Be careful when and where you use them. & Nbsp;
To add animation and effects:
Select the text or object to animate. & Nbsp; On the Animation tab, select an animation.
Then select Effect Options to select an effect. Please note that the effect parameters will vary depending on which animation you choose.
You can choose different ways to start the animation. In the Time section of the Animation tab, choose when to start the animation.
On click. This option will start the animation when you click on the slide. Select this option if you want the animation to play concurrently with the previous animation in the sequence. After the previous one. The animation will start immediately after the completion of the previous one. This option allows you to extend the effect for a longer or shorter period. Add time before the effect starts.
To change the order in which an animation plays:
Select an animation marker on the slide (or enable the animation panel by selecting it from the Advanced Animation section of the Animation tab and choosing an animation from the list).
In the Time section of the Animation tab, select Move Earlier or Move Later.
To add animation to a group of objects:
Press Ctrl and select some objects. Select Format & gt; Group & gt; Group to create a group. Select an animation from the Animation tab.
If you use them correctly, animations can make your presentation clearer and more understandable for viewers.
PowerPoint slides are most effective when they are simple. When you include only the most important information in your slides, you make it easier for people to assimilate and remember your message. You can always say more on a topic, but don’t add more content to the slide than you need to. After all, your audience should listen more than read.
14. Seek Out High Quality Templates, Images, and Graphics
When you keep it simple it means using images and graphics that look good. We’ve rounded up some great stock photography sites and places to find beautiful PowerPoint templates.
15. Export the Presentation as a Video
When you’re happy with your presentation, export it as a video:
Select “File” & gt; Export.
Select Create Video.
Choose the video quality, as well as whether to use recorded timings and voiceovers.
Set the duration of each slide. Click the Create Video button. Navigate to the folder where you want to save the video file. Click the Save button.
By applying these tips and tricks, you will take your presentations to the next level! & Nbsp;
However, despite all the tips and tricks you received, you may have decided to ditch the software entirely. So many PowerPoint presentations have put the audience to sleep that we now have a term for it: “death by PowerPoint.” If that’s the case, say goodbye to PowerPoint and check out these seven PowerPoint alternatives that you can use online.
15 PowerPoint Tips & Tricks To Improve Your Presentations
15 PowerPoint Tips & Tricks To Improve Your Presentations
best powerpoint tips to improve your presentations
best powerpoint tips to improve your presentations
powerpoint presentation tips